Administrative Assistant
Reports to: General Manager
Location: Community Futures Boundary (CFB) office, on-site
Employment Type: Part-time (12-16 hrs/week), temporary (6 month term) with opportunity for extension
Schedule:
Fixed Hours
- Tuesday 1:30-5:30pm,
- Friday 8:00am-4:30pm
Flexible Hours
- flexible additional 4 hour shift,
- occasional Wednesday evening shift from 3:30-7:30pm.
Optional: opportunity for on call, casual shifts
Wage:
$20-24/hr
Position Summary
The Administrative Assistant provides basic administrative support to the General Manager and supports the office by providing relief coverage of the Resource Area.
Key Responsibilities
General administration
- Support effective organizational communications and information sharing across channels
- Support effective meeting governance, documentation, and follow-through
- Support the successful planning and execution of organizational events and activities
- Maintain day-to-day administrative support for office resources and facilities needs
- Contribute to reliable record-keeping and documentation practices
Resource Area Relief
Initial Contact
- Serve as the initial point of engagement for individuals accessing the Resource Centre, assessing needs and directing clients to appropriate services and supports
- Respond to public inquiries and provide accurate information regarding WorkBC services
- Ensure new clients are oriented to Resource Centre services, expectations, and available supports
- Identify client needs beyond employment services and facilitate appropriate referrals to community supports
Client Access to Information
- Support clients in accessing information related to income and employment supports
- Ensure accuracy and currency of Resource Centre informational materials
- Promote and facilitate client participation in relevant employment programs, workshops, and services
- Support clients in exploring career interests and in conducting effective job searches, including the use of online job boards, approved assessment tools, and the development of application materials.
Client Access to WorkBC Services
- Support clients in accessing and effectively using digital employment service platforms required to engage in WorkBC services
- Provide individualized, barrier-aware support to facilitate equitable client access to employment resources, technology, and WorkBC services, including step-in assistance to address gaps in basic digital skills when required.
- Ensure accurate and compliant client intake and registration in accordance with program requirements
- Monitor client progress to identify when case-managed support may be appropriate, and facilitate timely access to case management services through appointment coordination.
- Support efficient Resource Centre operations through coordination of supplies and client support resources
Qualifications & Experience
- Administration experience considered an asset
- Experience with board governance considered an asset
- Experience with social media use in a professional setting
- Experience in a public/customer service setting considered an asset
- Experience with event planning considered an asset
- Experience with graphic design considered an asset
- Driver’s license and available vehicle for local travel, as needed.
Skills & Competencies
- High digital literacy
- Highly organized
- Proficiency at note-taking
- Confidence with M365 apps
- Confidence using main social media platforms
- Confidence with Canva considered an asset
- Excellent written and verbal communication
- High level of discretion and professionalism
How to apply: Send resume and cover letter to cfbboard@boundarycf.com with subject line “Application for Administrative Assistant Position”
Deadline to Apply: April 13, 2026
Preferred Start Date: As soon as possible